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Eurostars process - The monitoring phase

3. Monitoring

Eurostars projects are monitored at national and European level. 

At European level, the monitoring of the projects is done by the EUREKA Secretariat. The main participant of each Eurostars project is required to report (in English) on the progress of the project during its life cycle. This reporting will be supported by three different documents sent by the EUREKA Secretariat, which will be used as monitoring documentation: 

  • Project progress report (PPR),
  • Final Report (FiR), and
  • Market Impact Report (MIR).

The purpose of reporting is to allow the EUREKA Secretariat to actively monitor and follow-up running Eurostars projects. It will provide all necessary information about project status.

At national level, monitoring obligations differ between Eurostars member countries. Please contact your NPC to receive information about the rules of each NFB.

NR

The National Reports 

Input from: ALL PARTNERS
Responsible for delivery: ALL PARTNERS

Reports to your progress to your National Funding Body must be performed in line with their specific requirements and according to the timetables that they stipulate. As any public funding is distributed to you by the NFB, failure to meet your obligations will likely result in payments being withheld or returned.

To understand what will be required of you, we recommend that you contact your national project coordinator for help.

 

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PPR

The Project Progress Report

Input from: EACH PARTNER
Responsible for drafting: MAIN PARTNER
Responsible for delivery: MAIN PARTNER

The main participant of each Eurostars project is required to report (in English) on the progress of the project during its life cycle.

The Project Progress Report (PPR) must be completed at 6 monthly intervals, usually in Spring and Autumn, starting when the project is approved, and continuing for as long as the project is running.

The PPR is designed to monitor Eurostars projects as simply as possible. It should not be used to report detailed technical achievements nor to report detailed costs and budgets. It should include a brief description of the major achievements reached during the specified time period, as well as information on status with respect to the described milestones and deliverables and cooperation across the consortium.

This reporting is mandatory and is in addition to any national reporting requirements. Failure to deliver to document will result in the withdrawal of funding.

 

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FIR

The Final Report

Responsible for drafting: EACH PARTNER
Responsible for delivery: EACH PARTNER

Shortly after a project has been declared finished within the PPR, each organisation in the project receives a unique Final Report (FiR). This form is required from all projects whether they are successfully or unsuccessfully finished.

FiRs allow you to describe the results of your project, outline any benefits you experienced, and give an indication (if you were successful) of how you intend to achieve market entry.

If you are interested, you can indicate your desire to be part of our communication campaigns (Eurostars success stories), press coverage and participation at events.

This reporting is mandatory and is in addition to any national reporting requirements. Failure to deliver to document will result in any outstanding balance of funding to be withheld.

 

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MIR

The Market Impact Report

Responsible for drafting: EACH PARTNER
Responsible for delivery: EACH PARTNER

For the projects which resulted in success, a Market Impact Report (MiR) is sent to each of the participating organisations. It allows us to continue following your success from the short into the medium term, with reports sent once a year for three consecutive years.

These reports should be considered mandatory. 

What do we do with the numeric/financial information?

This information allows us to undertake more quantitative analyses of the programme. The data is aggregated and anonymised.

How many new jobs were created? What was the impact on SMEs? What was the impact in the ICT sector?

It is important that we can measure the whether the programme is succeeding in its ambitions and adapt it as required.

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