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Eurostars process - The application phase

1. Application

The Eurostars application phase covers everything from the time applicants first register their interest in participating until the moment they submit the application form before the submission deadline.

Applications can only be submitted using the online application form, accessed through the secure section of the Eurostars website.

 

Step 1: Contact your NPC

Performed by: all partners
Responsibility: all partners

Each country has a National Project Coordinator (NPC) who can guide you through the application process and provide guidelines on the national funding rules and procedures. We strongly advise you and your project partners to contact your NPCs who are able to provide you with up-to-date information.

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Step 2: Create my EUROSTARS ACCOUNT

Performed by: main partner/project leader
Responsibility: main partner/project leader

The simple form allows you to introduce yourself to us. By providing us with your contact details we can provide you with important information, but also tell you who your national project coordinator (NPC) is; the person who is available to advise you in preparing your application, and to whom lots of important questions can be addressed, such as, What are the funding rates? How do you define eligible costs?

Once you have completed the form, we will send you an e-mail with your login information, allowing you to access our restricted website and the application form.

Download Guidelines for using the online application system to see an overview of the online portal and the electronic submission system.

Using your login and password, you can access your own personal workspace on our website. Here you can see messages, upcoming events and deadlines, but most importantly, the application form.

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Step 3: Complete the application form

Performed by: main partner/project leader/other contributors
Responsibility: main partner/project leader

Using the tool bars, navigate your way through the various sections of the application form, and complete them as required. Edit, save and retrieve drafts, or download the content as a PDF so that you can email it to your partners. Refer to the various guidelines to help you. Do not forget to submit your complete application before the submission deadline!

Download Guidelines for completing an application to see an overview of the online application form and information on how to complete the various sections.

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Step 4: Upload ANNEXES

Performed by: all partners
Responsibility: all partners, coordinated by the main partner

Each participant should submit up to 2 financial reports. Only organizations which are 100 % publically funded (underwritten by a national state, e.g. universities, hospitals, etc.) do not have to supply these documents. If no financial reports can be submitted (for example, for a start-up company), a business plan may be submitted. These documents may be in the national language.

Why should you send a financial report?

Countries have very strict rules about how they spend public funding. You often need to prove that you have the capacity to undertake your part of the project, and that the levels of risk to public funds are acceptable in order to be given any support. This can be facilitated by a financial report, a business plan, or other relevant information (information on venture capital investment, bank loans…) In many countries the information given in an official financial report is the primary source for calculating your capacity to provide the private funding that you need, and whether support can be given.

If you do not provide the information that is suggested, or recommended by your NPC,

  • you may not fulfil the national requirements,
  • be considered high risk, and
  • may ultimately make yourself ineligible for public support.

Contact your NPC to discuss your current financial situation and what documents you need.

You have the option of including one additional annex to the project, as Illustrations, graphics and Gantt charts cannot be included in the application form.

Download Guidelines for completing an application for more information!

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Step 5: SUMBIT

Performed by: main partner/project leader
Responsibility: main partner/project leader

Do not forget to submit your complete application before the submission deadline!

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