faq

General information

Q: What is the Eurostars Programme?
A: The Eurostars Programme is a European innovation programme managed by EUREKA. Its purpose is to provide funding for market-oriented research and development specifically with the active participation of R&D-performing small and medium-sized enterprises.
Q: Who are the Eurostars member countries?
A: Currently 31 countries are actively participating in the Eurostars Programme through the EUREKA network of national offices. These countries are:
Austria, Belgium, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Israel, Italy, Latvia, Lithuania, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey, United Kingdom.
Q: Can adtitional countries join the Eurostars Programme?
A: Each EUREKA member country is eligible to join to the Eurostars Programme according to decision of national EUREKA authorities.
Q: What is the EU definition of an SME?
A: According to the European Commission’s definition whether a company qualifies as an SME is determined by the factors headcount and turnover or balance sheet total. The Commission counts companies with less than 250 workers and a turnover of less than 50 million euro annually as SMEs. Companies with a balance sheet total of more than 43 million euro do not qualify as SMEs. 
Q: What is the definition of a Eurostars R&D-performing SME?
A: In the Eurostars programme a research-performing SME dedicates at least 10% of its turnover or full-time equivalent to research activities.
Q: Where can I download the Eurostars project application form?
A: The Eurostars project application form is available on the Eurostars website ( www.eurostars-eureka.eu) by clicking on ´Submit an application´.
Q: Where can I find information on the cut-off dates of the calls?
A: Information on the cut-off dates of the calls is available on the Eurostars website ( www.eurostars-eureka.eu) by clicking ´When is the next deadline for submission of Eurostars applications?´
Q: What are the main difference between a Eurostars project and a EUREKA project?
A: The Eurostars project must be led by a research-performing SME from a Eurostars member country.
Q: Who can be part of an eligible Eurostars consortium?
A: Any type of organisation (small and medium-sized enterprise, large company, university, research centre) can participate in the Eurostars project consortium. The main partner must be R&D-performing small and medium-sized enterprise.
Q: Which project proposals are eligible for Eurostars funding?
A: Criteria to be checked at project level are following:
  • Eurostars project proposals without any thematic restriction must meet the following eligibility criteria:
  • The leading R&D-performing SME is based in a Eurostars member country.
  • The project proposal fulfils the EUREKA criteria.
  • The R&D-performing SME(s) and other SME(s) fulfil(s) the European Union definition.
  • Maximum project duration is 3 years or less.
  • Market introduction is foreseen within 2 years after the project has ended.
  • R&D-performing SME(s) are undertaking at least 50% of the total R&D-related project costs.
  • A well balanced partnership whereby no partner or country is performing more than 75% of the total project cost.
  • All participants are legal entities.
If all eligibility criteria are met, the Eurostars project proposal will be evaluated.

Eurostars application

Q: Who can I contact to find out more about the application process?
A: The EUREKA National Project Coordinator (NPC) in each Eurostars member country will guide you through the straightforward application process. Contact details for all NPCs are provided at http://www.eurekanetwork.org/in-your-country
Q: Which documents are required when submitting an application?
A: Required documents for making an application under Eurostars Programme include:
  • Project application form (in English).
  • A certified copy of every participant’s annual financial report for the last operating year. If no financial reports can be submitted - for example for a start-up company - a business plan could be accepted. These documents may be in the national language.
  • A draft consortium agreement.
Q: Who can help me in filling in a project application?
A: EUREKA National Project Coordinator (NPC) in each Eurostars member country can adtress your specific questions either by telephone or e-mail. The NPC should provide assistance in preparing your application. Contact details for all NPCs are provided at http://www.eurekanetwork.org/in-your-country
Q: Is it possible to submit the Eurostars application by post?
A: This is not possible. The project application must be submitted electronically only to the EUREKA Secretariat in Brussels.
Q: Can I re-submit the application if it is rejected in a previous call?
A: If the application is rejected due to a project’s lack of quality it is not possible to submit the same application again. If the application was not accepted due to lack of Eurostars financing, the project can be submitted in next call for proposals.

Assessment and evaluation of Eurostars project proposals

Q: Who will assess Eurostars project proposals?
A: The Eurostars project proposals will be assessed by two technical experts commissioned by the EUREKA Secretariat. The expert report will consist in an analysis and an assessment of the project management, the partnership, the technological innovation envisaged and the economic impact of the project.
Q: How will the technical be experts selected and what is their profile?
A: Technical experts will be selected from the EUREKA database according to project technological area and experience with SMEs.
Q: Who will evaluate Eurostars project proposals?
A: The Independent Evaluation Panel (IEP) will evaluate and rank project proposals. The IEP consists of the Chairman and six IEP members. Both Chairman and members are selected according a list of candidates nominated by Eurostars member countries. To safeguard confidentiality, the Chairman and members will be required to sign a non-disclosure integrity agreement.
Q: What are the criteria used for the evaluation of project application?
A: Three evaluation criteria will be used
  • Basic assessment
  • Technology and innovation
  • Market and competitiveness
Basic assessment relates to the partnership and partners, and project structure. It deals with the project plan and the capabilities of partners in relation to their tasks in the project.
Technology and innovation relates to the requirement that the project must involve a high technological advance.
Market and competitiveness relates to the market targeted, the profitability of the project results and the competitive advantages for the partners involved.

Funding Eurostars projects

Q: Who provides funding for Eurostars projects?
A: Eurostars projects will be funded primarily through national research schemes. The amount of funding and costs eligible for funding will therefore vary between member countries.

Monitoring and reporting Eurostars projects

Q: How does Eurostars monitor ongoing projects?
A: The EUREKA Secretariat will be responsible for monitoring the progress of Eurostars projects. Every six months, the main participants will be required to report (in English) on project progress.

Legal aspects

Q: Who owns project results?
A: The project consortium owns the project results according to the assignment of the project consortium agreement.
Q: Are the project results made public by the Eurostars Programme?
A: The Eurostars Programme, which is managed by the EUREKA Secretariat in Brussels, reserves the right to use any project as a case study or success story to publicise the Eurostars Programme. Publicity material will be agreed with consortia members before release.

Acronyms

EUREKA
EUREKA is an intergovernmental network launched in 1985, to support market-oriented R&D and innovation projects by industry, research centres and universities across all technological sectors. It is composed of 39 members, including the European Community. With its flexible and decentralised Network, EUREKA offers project partners rapid access to skills and expertise across Europe and national public and private funding schemes.
FP7
The 7th Framework Programme of the European Community for research, technological development and demonstration activities
CIP
Competitiveness and Innovation framework Programme
ERA
European Research Area
R&D
Research and Development
FTE
Full Time Equivalent
ROI 
Return On Investment